The office space is far more than just a place to work. It projects the company’s values and directly correlates with worker mentality, which is why taking the time to address layout and cleanliness is paramount to the firm’s objectives.
Studies have shown that there is a direct link between productivity and clutter. The National Association of Professional Organizations in the US recently conducted a study finding paper clutter is the number one problem for most businesses, with staff losing an average of 4.3 hours per week searching for papers, which adds stress and frustration to the workplace while reducing concentration and creative thinking. Even at the top of the pile, the average executive loses one hour of productivity per day searching for missing information.
Not only does clutter and mess create internal problems, it also impacts the ability of a firm to properly service customers, increase sales and improve the bottom line. Mishandled paperwork is often the route cause of customer/client relations souring, and many office workers may not even notice the impact their cluttered work space is having on their own lives and their ability to perform tasks properly. Clutter can add to the stress of the daily grind, and both these problems can become slippery slopes if not addressed.
A new lease on (office) life
Deep cleaning the office is like giving the company a new lease on life. Considering that the primary motive for administering a big clean is to improve staff mentality, it’s often a good idea to get them involved in proceedings from the start.
Creating a cleaner environment begins with everyone pitching in. There’s no point ensuring that half of the office is cleaned, so push each employee to take a storage box and a rubbish bin over to their desk and clean their immediate area. You could even incentivise them by promoting an office event after the big clean, or even bring in drinks and snacks for people to enjoy as they work.
In today’s digital world, it is easier than ever to create a minimalist working environment where everything you need is either at your desktop or in your pocket. Old computers or devices need to be out of sight or thrown away, and there is no room for documents or even file storage. If important files can’t be stored online they should be placed out of sight in the workplace. The ethos of this clean should be ‘out with the old and in with the new’, and that applies to everything from the paper on the desk to the mentality of workers and the company’s image as a whole.
Let’s make it sparkle
Once the office is clean, it’s time to make it sparkle. This is arguably the most important aspect of an office overhaul and if the cleaning isn’t maintained, you could find that all your good intentions are quickly spoiled. Thoroughly dusting the office is a must, ensuring that each desk is made to shine and all communal areas look fresh and full of life. Adding plants and wall decorations can also brighten things up.
Whatever the course of action, it is quite clear that the benefits of an office overhaul certainly outweigh reservations about the time it may take or the cost of keeping the commercial residence clean. A cleaner office environment is ultimately a more happy one, and a boost in productivity and an improvement in staff morale will soon translate into a return on investment.